All Posts By

Jean Gabler

2020 Team members, Administrative, Continuous Improvement, Six Sigma

To Print or Not To Print: 2020 Printer & Copier Project

I was a member of the original 2020 Vision Task Force created in March 2010 to look at the future of Opus College of Business. Our mission was to identify assets and find ways to better utilize and strengthen them. Here is a quote from those meeting minutes, “Therefore the purpose of the 2020 Vision Task Force was to research and make recommendations for OCB to make us more efficient in our use of resources.”

One of the first projects identified as clear and fixable was the OCB use of printers and copiers.  The goals of this project were first to identify all MFDs (multifunction devices) and printers in use by OCB and second to reduce total printing costs.  Working with IRT, a group of staff visited each department and mapped out the location of all printers and copiers. MARCO representatives did an assessment of all UST owned or leased equipment to make sure that we had the right machines in the right locations to meet the needs of all faculty and staff.  Recommendations were made for changes and the remainder of the MFD changes will be made in summer 2014 when leases come up for renewal. OCB will no longer purchase printer cartridges for individually owned printers. 

We  then looked at individual printer usage.  In fall 2012, a copy request form was created in our Intranet site (SharePoint) and faculty were encouraged to use that form to send copy requests to their department coordinators. The coordinators determined the appropriate copy method.  OCB usage numbers were posted near all copiers and printers and everyone was encouraged to reduce costs by choosing not to print or by printing everything two-sided.  All printers and MFDs are to be set with duplex printing as the default.  If your printer/MFD doesn’t default to duplex when printing, please let us know.

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