The University of St. Thomas

Step By Step

Training Overview

  1. Login
  2. Dashboard Overview
  3. Posting
  4. Managing Assets
  5. Publish

Part 1 – Turning the lights on

Testing
Please login with the following credentials and try some or all of the things in these instructions. Please let me know if you have any issues.

Logging In
URL: http://BLOGNAME.stthomas.edu/wp-admin/

User Name: username1234

Password: secret

login

Dashboard Overview

After logging in, you will be presented with the dashboard. The dashboard displays a quick reference to posts and pages that have been published as well as drafts waiting to be edited, reviewed and published.

dashboard

Posts: Add and edit new posts
Media: Add and manage media
Links: Add and manage link in your blogroll
Pages: Create and manage static pages
Comments: View and edit user comments

dashboard2
dashboard3

Creating a new post

  1. From the dashboard, select Posts.
  2. The navigation will expand, select Add New.
  3. The Add New Post form is where you will be adding the content of the article. Fill out the fields listed below from top to bottom. Required fields are listed in Italics.
      a. Title
      b. Body
      c. Excerpt
      d. Post Author
      e. Author Name, Author Title, Author Department, Author Photo
      f. Caption Image
      g. External URL
  4. In the right column, select a Category. (Default is University News).
  5. By default, your post will be saved as a draft. The system autosaves periodically. If you feel your article is ready for review by a peer or editor, select the Edit link next to Status and set the article’s status to “Pending Review” using the drop-down menu and select ‘OK’.
  6. Choose Preview to view a working example of the article.  The URL displayed in the browser can be copied and pasted into an email to send to a client for review.

post

Changing the publish date
By default, articles are set to publish immediately when an editor (any news service employee with access) selects the Publish button.  Alternatively, you can set a publish date that will keep your article unpublished until that release time, whether or not the article has been published.  This is called Scheduling an article.

  1. From the Edit Post form, the right column will display  the Publish box.
  2. Next to “Publish Immediately” there is a link to Edit.
  3. Selecting this option will display a calendar/time selector allowing you to pick the day and time you want the article to be published (Please note it is on the 24 hour clock not am/pm)
  4. Setting a day and time in the future and choosing ‘OK’ will collapse the calendar.
  5. Next, select Schedule .
  6. Note that the “Publish” button now says “Schedule” and the Status is “Scheduled”.
  7. To remove the schedule option, simply edit the Status and return it to draft.

publishdate


Changing the author

  1. While editing a article
  2. Scroll down the page to you see the Post Author  heading
  3. Change the author to the correct person via the drop down box
  4. Save Changes

authorchange

Part II – Assests

Image Management
This section goes over all the major ways to mange images including cropping, resizing, alt text, and thumbnails.

Uploading Images (Preferred Way)

  1. From the Media drop down in the upper left hand of the screen select Add New.
  2. Hit the Select Files button on the resulting screen. Once there select one or many different images that you would like to upload into WordPress. Once you have the files you want to upload hit the Open button.
  3. The images should then start loading on the screen. A show button will appear next to each image if you selected more than one. Hit the show button and fill in Title and Caption. The caption is used as alt text so it is very important that you fill in that box.
  4. Once you have finished filling out this data for all the images that you are loading click the Save all changes button.
  5. The images are now ready to be added to a article please see the “Adding images to an article” section for more detail.

media


Uploading Images in an article

  1. Click the (Add an Image) button. It does not actually say that. The button itself is next to the Add media: listing and looks like a picture in a frame.
  2. Then follow steps 2 – 5 in the Uploading Images section.

Note: if you are not using the flash updater follow the instructions in the “The flash uploader is not working” section. The flash uploader is not working. If the flash uploader is not working you most do the following.

  1. Click on the Browser uploader link this will take you to a page.
  2. Hit the Browse… button.
  3. Select the file you want uploaded (you can only select 1 at a time)
  4. Click the Open button.
  5. Hit the Upload button, you will be redirected to the Media Library page. The first image on the page should be the image you uploaded.
  6. Click on the image.
  7. Edit the Title and fill in the Caption.
  8. Hit the Update Media button.

Adding images to a article

  1. Click on the location in the article you want your photo. (More than likely the best place to click is the beginning of a paragraph).
  2. Follow this by clicking on the (Add an Image) button. It does not actually say that. The button itself is next to the Add media: listing and looks like a picture in a frame.
  3. Once this is selected a screen with four options will show up.
  4. If you need to upload new file follow the instruction in the “Uploading Images in an article” section.
  5. Click on the Media Library you should see a list of 10 images on the page. Either look through the media by hitting navigation button in the upper right corner or fill out the box above the Search Media button to do a title search the hit the Search Media button.
  6. Once you find the image that you want hit thezshow button next to the image you want.
  7. If the Caption box is not filled out fill it out.
  8. Check the alignment that you want. The default is none.
  9. Select the size you want to display. If the image was larger than 200px you will want to select the medium sized image to display. If you want to further modify the image please follow the instruction in the “Image Manipulation” section.
  10. Click the Insert into Post button. You should see the image show up in the post. Please not it does not display the same way it will in the final version. To see what it looks like please hit the Preview button in the upper right hand corner.

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Image Manipulation

This section covers image modification for images not being used as the header image or in a slideshow.
Image manipulation can be done at any time, at upload if you are using the flash uploader. Or by selecting the image from the Media library that can be found in the media dropdown then selecting Library. You can also access this when you are selecting an image to insert into a post.

You have tree primary options Crop, Resize, and Rotate.
Cropping

Once you have selected the crop button the first thing you will notice is there is a dropdown box. It will probably have “full chain” selected here. You will notice that the other 4 option are same ones you get when inserting an item into a post. Whatever is selected will be modified by your edits.

•    Full chain = Master image file
•    Full = Is the largest sized image
•    Large and Medium are normally a scaled down           version of the Full image
•    Thumbnails are cropped or reduced images of the         full version.

Select the size you want to change select the crop area you want to select, hit the crop button.

Resizing

If all you want to do is resize the Full chain image. Select the Resize button and enter the width you want (preferably below) 200px. Then click the resize button.

Rotating

If the image got put in facing the wrong direction click the rotate button then select what you want to “rotate by” click the Rotate button.

Adding a Header image

This is the best way to add an image to the header of an article. For the best results an image should have a 3/2 ratio. Ideally any images you are getting for the header will come in this aspect to start off with. If they are not in this aspect ratio you need to modify them with the internal editor or another photo editing software.

Once you have the image uploaded got to the article you want to put the image in. If you scroll down the page you will see a bar names ‘Select an Image for Field “Header-Image”’. Click on the framed photo icon right below that heading.

Click on the Media Library you should see a list of 10 images on the page. Either look through the media by hitting navigation button in the upper right corner or fill out the box above the Search Media button to do a title search the hit the Search Media button.

Once you see the item you want to add select the show button. Make sure the Caption field is filled out. The hit the Insert into Post button and save the article.

Header image requirements

•    3/2 aspect ratio
•    510 by 340 minimal size.

Setting up a Slideshow for the Header
Adding a slide show happens in a slightly different way than other media.

1. Outside of WordPress you need to make all items to a 3 by 2 aspect ratio (most important for getting best quality in the show)

2. From the Gallery drop down in the upper left hand corner select Add Gallery / Images.

3. Give the Gallery a name. Then hit the Add gallery button.

Adding Media to the slide show

IMPORTAINT NOTE: The flash uploader does not work here! In the lower right corner you will see a Disable flash upload button please hit that before continuing.

1. From the Gallery drop down in the upper left hand corner select Add Gallery / Images.

2. Change from the Add new gallery tab to the Upload Images tab.

3. Hit the Browse… button.

4. Select the files you want to upload.

Publishing the Home Page

Please note when ordering the home page, if you do not want an item to display on the home page just leave the order blank, or remove the order if you want to remove it from the home page.

The homepage will display the homepage with the current date or older with a status of published.

1. Drop down tools and click Order Home Page.

2. The current date should be auto selected. If you want another date click inside the box and a calendar should appear. Select the date you want to edit.

3. There is an auto generated list of stories that’s publish dates are set to that day please see “Change the publish Date” for more information on how to future date articles.

4. Give the items in the list that you want ordered a number in the order field. I would do this with a space of 5 between as to allow for future additions.

5. Hit the Save Changes button.

6. Click on the Preview button to see what it looks like.

7. Once you are happy with the changes hit Publish Home Page.

At any time you can come back and make changes to this page.

Adding Stories from Past Dates

1. Drop down tools and click Order Home Page.

2. The current date should be auto selected. If you want another date click inside the box and a calendar should appear. Select the date you want to edit.

3. You will see a heading of “Title Search for more Articles” fill in the box below that with part of the title you are looking for.

4. Click the Search for Articles button.

5. Once you see the article you want to add click on the add button next to it.

6. Give the newly added number an order number.

7. Hit the Save Changes button.

8. Click on the Preview button to see what it looks like.

9.Once you are happy with the changes hit Publish Home Page.

Sending the Bulletin today

Sending the bulleting today is completely based off setting up the home page order.

1. Set up the homepage order for the date you want to send.

2. Drop down tools and click Send Bulletin Today.

3. Select the date you want to send.

4. Click the Send E-Mail button

5. You will receive an e-mail.

6. If you like how it looks do whatever you currently do with the bulletin today to send the e-mail.