During a recent Faculty/Staff meeting we learned that over one hundred OCB sponsored events are conducted each year. In response to this information, a new 2020 Vision group was formed to assess the costs associated with running program events on campus. Our focus is to develop a better understanding of how events are currently planned and conducted in the college. With this information our group will be able to evaluate the expenses associated with ordering food and tech support, as well as the costs of having staff plan and coordinate these events. Our group identified ten events from a wide range of centers and programs, and grouped them into categories based on the number of projected attendees. After we have retrieved all of the data, our group will determine the costs to plan, coordinate and staff events in each category.
Interviews have been conducted with key stakeholders, and we have worked with them to outline specific event processes. Our next steps include working with Shared Services to determine the amount of time they spend on each event. This will give us a more holistic picture of the events process. Ultimately, this project will give OCB’s leadership team further insight into the resources spent on each event, as well as helping program and center staff in future planning.
Events Process Team:
Jessica Kluntz, Brittney Wolf, Amy Klein, and Shannon Vanderheyden