The University of St. Thomas

August, 2010

PROVOCATIVE IDEAS ABOUT PROFESSIONAL JUDGMENT

Published on: Wednesday, August 25th, 2010

by Neil Hamilton and Aaron Knoll

President Obama’s June 2010 firing of General Stanley McChrystal as top commander of U.S. forces in Afghanistan yields a lesson from which any professional can learn: regardless of your career stage and overall job performance, if you do not actively work at growing your professional judgment by appropriately reacting to, reflecting on, and learning from your mistakes, you are always susceptible to the consequences that follow.

General McChrystal was relieved of his command after a Rolling Stone article published disdainful comments that he and his advisors made about the President and administration officials. In reaction to the comments, the President said, “I think it’s clear that the article in which he and his team appeared showed poor judgment,” and Defense Secretary Gates criticized General McChrystal’s actions as “a significant mistake.”

Imagine now that you were General McChrystal’s lawyer. He had made similar public relations missteps in the past and your role would have been to help him make sensible and reasoned judgments to prevent the same mistakes in the future. For lawyers to carry out this role effectively, however, they must foster and develop their own judgment in order to provide good counsel. We are beginning to understand how people grow in terms of judgment.

To internalize the disposition, habit, and skill to acquire and apply good judgment, lawyers must engage in a life-long process of learning from mistakes. The consequences of our mistakes exist on a spectrum. The large majority are embarrassing or disappointing but do not merit punishment because their scope and impact are insignificant. Some require warnings, while more serious mistakes require professional sanctions such as termination, suspension, reprimand, or punitive reassignment. Finally, for the most terrible and serious of our mistakes, we may face civil or even criminal liability.

The process of learning from our mistakes occurs principally through an action-feedback-reflection loop, one in which the person focuses on specific skills, such as active listening, and then solicits feedback from others and reflects on that feedback to learn from failures. Lawyers must work to understand the causes of mistakes, mitigate their effects, focus on risk management to avoid such mistakes in the future, and create cultures in the professional firm that encourage reflection and growth. They then should help clients do the same.

Genetic Interaction and Good Judgment

How then should we begin to perceive this process of professional growth? A new book offers fresh insights on how we acquire good judgment and discernment. In The Genius in All of Us (2010), David Shenk focuses on genetics, and he rejects any notion of innate gifts and talents or genetic predetermination. Rather, he argues that we should view our character and physical traits as products of “dynamic development,” in that our genes and environmental stimuli constantly interact to produce ourselves and our successes in life.

This epigenetics approach replaces the old Mendelian or nature v. nurture paradigm. Who we are is not dependent on a DNA blueprint; rather our genes are only expressed when they are activated or amplified (turned off or on like a switchboard) by environmental stimuli or other genes.

Consequently, intelligent and talented individuals are not born geniuses; they are not endowed with gifts. Rather, their skill sets are the products of slow and continuous developing interactions between genes and the environment that occur over a lifetime.

Unfortunately, Shenk concludes, few ever come close to reaching their true potential. The potential for greatness and brilliance always exists, but we must unlock it through our own free will and active choices in order to see it come to fruition.

Besides long-term hard work and deliberate practice to refine those skills at which we are least adept, Shenk argues the most important mechanism in the professional growth process is “successive refinement with feedback.” He writes, “You have to want it so bad that you are not only ready to fail, but you actually want to experience failure: revel in it, learn from it. It’s impossible to say for how long you will have to do these things. You cannot know the results in advance.” This perseverance through failure, recognition of mistakes, and development of ways to capitalize on mistakes through feedback and reflection is ultimately key to maximizing our true genetic potential.

There is one aspect of Shenk’s argument, however, that is troubling. At one point he suggests, “You have to want it, want it so bad you will never give up, so bad that you are ready to sacrifice time, money, sleep, friendships, even your reputation.” As I pointed out in my February 18, 2008 article “Learning from Bad Judgment and Mistakes,” Professor Hank Shea has synthesized lessons learned from white-collar criminals that teach that this all-or-nothing approach leads to disastrous judgment and risky consequences. Above all else, Shea warns that you must honor your reputation, preserve your integrity, and exhibit courage to do the right thing. (Visit the Holloran Center’s website to read the entire 2008 article and other relevant materials at http://www.stthomas.edu/ethicalleadership/.)

Consequently, an action-feedback-reflection loop is necessary for professional growth, but people can only engage in that process if their professional and personal lives are in balance and they do not check their ethical identities at the door.

Ultimately, our ability to internalize good judgment rests on our ability to unleash the universal potential inherent in ourselves to reflect, implement lessons learned, and work hard to improve.

Creating Cultures that Maximize Growth and Manage Risk

So how should the legal practitioner apply this new perspective on professional growth to the firm environment to improve outcomes and prevent mistakes?

Shenk would argue that senior lawyers be mentors to the junior associates to encourage the disposition, habit, and skill of seeking feedback and reflecting on mistakes. Because intelligence and skill develops, those more experienced lawyers must believe in their associates, support but not smother them, pace and persist, set high expectations, encourage a growth mindset, and both encourage and model learning from failure.

To manage risk in the firm, senior lawyers must work to define and draw attention to challenges, monitor and modulate those challenges, and create cultures in the workplace which provide feedback and reflection on mistakes made.

Firm leaders can also draw from the lessons learned from Shea’s work to create organizational cultures that effectively manage risk.

Junior associates should be to encouraged report the wrongdoings of others without fear of reprisal. They should be taught to never execute a fraudulent document, never compound or hide their mistakes, and should be provided an avenue for counsel if they are told to follow directions they believe to be unethical.

These lessons can be utilized to create organizational cultures that manage the risk of making mistakes and help lawyers learn from them to grow in terms of judgment. This in turn will increasing the efficacy of our counsel to our clients because the quality of our advice depends on the wisdom of our professional judgment.

Aaron Knoll is a 2L at the University of St. Thomas School of Law and a research assistant to Professor Hamilton.

Establishing Boundaries is Only the First Step

Published on: Wednesday, August 18th, 2010

by Stephanie Gadow

Minnesota Girls State, a citizenship training conference for high school juniors, recently hosted an ethics presentation for the 400 young women to hear about white-collar crime from a unique perspective – from a wife, mother, and former offender.  Former federal prosecutor and now University of St. Thomas Law Professor Hank Shea and Jill Lehn, a former white-collar crime offender, held the attention of the audience as she genuinely told her story in response to his questions.  She conveyed to the young women in a riveting manner how the choices they make now can shape their futures.

The goal of staying on the right path can be as easy as setting boundaries for yourself, she explained, but maintaining those boundaries can be the challenge.  For Jill Lehn, her first step over the line took her outside those boundaries, which ultimately led to her conviction for fraud and money laundering, and a 24-month prison sentence. Jill was a real estate title closer, who was expected to be the referee in each real estate transaction to make sure everyone was treated fairly and according to the law. Unfortunately, Jill’s extensive knowledge of all aspects of the real estate business proved to be fatal when someone asked her to arrange money for a buyer without the bank’s knowledge.  She understood the technicalities of the business and knew how to hide wrongdoing.  Jill knew her actions were wrong, but she explained to the young women how rationalization and self-justification proved to be powerful persuaders.

Jill Lehn’s true story, however, lies with the woman behind the conviction with the lessons that she has learned the hard way. The strong support of her husband and her loving family gave her the motivation to continue moving forward upon her release from prison.  Now Jill is working on getting back on her feet again.  She took up writing during her time in prison and hopes to have some of her books published.  She says the reminders of her misconduct surround her to this day.  She lost her ability to vote, a right she greatly regrets to have had taken away.  She also has had to disclose her criminal past on her employment applications, which has reduced her chances of finding meaningful work in this difficult economy.  By the end of her talk, Jill’s honesty and humble sense of regret earned her a standing ovation from the group of young women.

For Jill Lehn, her life is not her past.  She doesn’t tell her story to invoke feelings of sympathy or to bemoan injustices in the criminal justice system.  Rather she tells her story so that others can learn from her failures; to help others avoid the wrong choices she made in her life.  Professor Shea and Jill Lehn urged the young women of Girls State to think about the possibility of having their ethical choices between right and wrong announced to their families, friends, and communities, published in the newspaper, and on the internet.  This sobering thought serves as a reminder of how individual decisions affect each one of us.  Each individual has the freedom to make right or wrong decisions in our daily lives.  For many decisions, the difference between the two is obvious.  For other decisions, however, our consciences often walk a fine line between right and wrong.  The choices we make now serve to form and establish our future boundaries – they determine how far we are willing to go before we step outside our boundaries and make a wrong decision.  Understanding ourselves and remembering where others have stumbled can prevent us from wandering outside of our boundaries and interfering with the goals we have set for our futures.

Stephanie Gadow is a 2L at the University of St. Thomas School of Law and a Research Assistant for the Holloran Center for Ethical Leadership in the Professions.

Professionalism and the Discretionary Calls in Criminal Defense

Published on: Friday, August 6th, 2010

by Neil Hamilton

Repeatedly during this spring’s professional responsibility class (my twenty-fifth and the students first), the students were struck by the degree to which our Rules of Professional Conduct (the Rules) rely on each lawyer’s professionalism in exercising discretionary judgments.  The students came to see that while many of a lawyer’s professional responsibilities are prescribed by the Rules, there are also many discretionary calls to be “guided by personal conscience and the approbation of professional peers” (paragraph 7 of the Preamble). The Preamble’s paragraph 9 also emphasizes that “Within the framework of these Rules, however, many difficult issues of professional discretion can arise. Such issues must be resolved through the exercise of sensitive professional and moral judgment guided by the basic principles underlying these Rules.” This essay explores first how the concept of professionalism captures what paragraph 7 of the Preamble means by “personal conscience.”  The essay then analyzes how the concept of professionalism can help criminal defense lawyers make discretionary calls in their practice.

Professionalism – An Ethical Professional Identity

I use “professionalism” here to mean more than the avoidance of “Rambo” or sharp tactics.  “Professionalism” is a synonym for an ethical professional identity where each law student and lawyer internalizes both the ethics of duty (the floor of the Rules below which lawyers are disciplined) and the ethics of aspiration (the basic principles and ideals of the profession) into the lawyer’s personal conscience. Professionalism or an ethical professional identity is thus the “personal conscience” of Paragraph 7 of the Preamble incorporating Paragraph 9’s “sensitive professional and moral judgments guided by the basic principles underlying these Rules.”

We can draw the basic principles and ideals underlying the Rules from other paragraphs of the Preamble and the various ABA and Conference of Chief Justices reports on professionalism.  They include:

- Excellence at the technical skills of lawyering;

- Zealous advocacy;

- Loyalty to the client;

- Confidentiality;

- Public service;

- Respect for the legal system and those serving it;

- Independence of professional judgment;

- Peer review;

- Integrity;

- Honesty;

- Fairness; and

- Self-restraint in seeking sustainable profits.

Both personal conscience and this internalization process of the ethics of duty and the ethics of aspiration develop over a career through education, age and experience, feedback from others, and personal reflection. The available empirical evidence points strongly toward stages of development in this internalization process over a career. We can grow and improve at an internalized ethical professional identity.

Empirical evidence also points strongly toward the importance of “the approbation of professional peers” regarding the ethical decisions a lawyer makes (Preamble paragraph 7). An unethical culture in the firm or in the practice area undermines each lawyer’s personal conscience and an ethical culture fosters each lawyer’s personal conscience.

Finally, empirical evidence supports the premise that a strong ethical professional identity (high professionalism) is correlated with both clients’ and other lawyers’ perceptions of effectiveness in the practice of law.  See Hamilton and Monson, “The Empirical Relationship of Professionalism to Effectiveness in the Practice of Law,” http://ssrn.com/abstract=1495824

 

Examples of the Discretionary Calls of Criminal Defense Practice and Professionalism

One major area of discretion for a criminal defense lawyer where an internalized ethical professional identity plays a critical role is the degree of respect that a lawyer shows to others in the legal system. Paragraph 5 of the Preamble urges that “A lawyer should demonstrate respect for the legal system and those who serve it, including judges, other lawyers, and public officials.” Some lawyers think that “zealously” asserting the client’s position called for by paragraph 2 of the Preamble or the “zealous advocate” role in paragraph 8 of the Preamble push toward disrespectful conduct toward others if such conduct advances the client’s interest.  My students observe that “zealous” means “devoted,” “faithful,” or “warmly and fully committed,” whereas “zealot” means excessive zeal. Zealous advocacy does not mean zealotry.

Paragraph 9 of the Preamble synthesizes these concepts. “These [basic principles underlying the Rules] include the lawyer’s obligation zealously to protect and pursue a client’s legitimate interests, within the bounds of the law, while maintaining a professional, courteous, and civil attitude toward all persons involved in the legal system.”  Rule 1.3 comment 1 emphasizes that while a lawyer must act with “zeal in advocacy on the client’s behalf,” this duty “does not require the use of offensive tactics or preclude the treating of all persons involved in the legal process with courtesy and respect.”

A very specific example of a discretionary call involving respect for others where a criminal defense lawyer’s internalized ethical professional identity will play a role is the cross examination of a witness the lawyer knows to be truthful. The Restatement of the LawThird: The Law Governing Lawyers section 106 comment c observes “A particularly difficult problem is presented when a lawyer has the opportunity to cross-examine a witness with respect to testimony that the lawyer knows to be truthful, including harsh implied criticism of the witness’s testimony, character, or capacity for truth-telling. Even if legally permissible, a lawyer would presumably do so only where that would not cause the lawyer to lose credibility with the tribunal or alienate the fact-finder. Moreover, a lawyer is never required to conduct such an examination, and the lawyer may withdraw if the lawyer’s client insists on such a course of action where the lawyer considers it imprudent or repugnant.”

A second example where an internalized ethical professional identity will play a role in a criminal lawyer’s discretionary decisions is the determination of when a lawyer “knows” of false evidence that would trigger duties under Rule 3.3 and candor to the tribunal. Comment 8 to Rule 3.3 urges that “although a lawyer should resolve doubt about the veracity of testimony or other evidence in favor of the client, the lawyer cannot ignore an obvious falsehood.”  In other words, as a profession, we urge lawyers not to practice “blind eye” or “studied ignorance.” Over my years of teaching at both William Mitchell and St. Thomas, I have read journals of a number of law students writing about observations of some criminal defense lawyers who have chosen never to “know” anything that would trigger duties under Rule 3.3 or any other Rule. This is a failure of internalized ethical professional identity.

Finally, both Rule 2.1 and Rule 8.3 use “shall” language but in actual practice lawyers give each other very wide discretion to make judgment calls under these rules.  Rule 2.1 states that lawyers “shall exercise independent judgment and render candid advice” to a client. Rule 8.3 states that a lawyer “shall” inform the disciplinary authorities if a lawyer “knows” another lawyer has committed a violation of the Rules that raises a substantial question as to that lawyer’s honesty, trustworthiness, of fitness as a lawyer. In my observation, too many lawyers do not exercise independent judgment and render candid advice, and far too few lawyers talk to peers about questionable ethical conduct and inform disciplinary authorities of Rules violations by other lawyers. A lawyer with a strong internalized ethical professional identity would do better. Of course all of the Rule 1.6(b) exceptions to the confidentiality are permissive, leaving the lawyer’s ethical professional identity to decide whether to reveal a client confidence if the exception is met.

The bottom line is that the entire Rules system, including criminal prosecution and criminal defense, rests on a foundation of each lawyer’s ethical professional identity.  The system of justice will work as long as each lawyer stays within the spirit of the Rules and does not “game” them for excessive self-advantage.  Our Rules system and justice itself float on a sea of lawyers’ personal ethical professional identities.

This article was published in the The Challenger Magazine.